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November 16, 2000 LFP City Council, Regular Meeting


November 16, 2000 LFP City Council, Regular Meeting


August 30, 2000 LFP City Council, Special Meeting
CALL TO ORDER
Thompson noted that the purpose of this special meeting is to consider Resolutions 600, 601 and 603A and 603B related to proposed ballot measures for park and open space bonds and a levy for operation of the interim city hall as a community center. No other issues will be discussed or action taken
Following review of the redrafted Resolution 601, Cmbr. Armanini moved to table indefinitely Resolution 600 regarding a bond measure to retain the interim city hall property for use as a community center and Resolution 603A and B regarding a levy for the maintenance and operation of the interim city hall property as a community center or for parks and open space generally.
Cmbr. Olstad seconded.
Sterner said he supports this motion. He stated that he had believed that the city was faced with a "now or never" situation regarding the future of the interim city hall property due to financing needed for the new city hall project. He said discussion with city staff and Mr. Voorhees has led him to understand that the cityís needs could be met by the bond measure as proposed in the redrafted Resolution 601. The city could retain the interim city hall property while the proposal regarding its use as a community center and the associated costs is studied more fully, and a bridge loan for the necessary construction funds would meet the financing needs for the new city hall project. He said he believes it makes sense to place a proposition regarding parks and open space on the ballot as represented in Resolution 601 as redrafted.
Armanini concurred with Cmbr. Sternerís remarks on the motion to table Resolution 600. She said with respect to Resolutions 603 A and B, there was great interest on the part of many councilmembers that the bond be contingent upon passage of a levy for operation of the interim city hall as a community center. She said that several issues will have more clarity in the coming months, and that council should concentrate on Resolution 601.
Olstad said he concurred with the remarks made by his colleagues, and he noted that the issue of retention of the interim city hall property should not be allowed to drift indefinitely.
Cmbr. Goss said she is disappointed that the idea of tabling the resolutions regarding the interim city hall is coming at the same time as the proposal for a ballot measure for a parks and open space bond. She said she understands the reasoning and will agree with the tabling. Regarding borrowing from city funds voter approved park bond funds, she would like to see this happening only in the case of an emergency. (Council approved 9/14/00)
In response to questions from Thompson, Jacobson said the new city hall will be done by September/October 2001, and that funds will be needed for the project late in the first quarter 2001. He added that once work has started, construction financing will be needed and funds from the sale of the interim city hall property were anticipated to be used to complete the new city hall project.
In response to Thompson, Jacobson said the administration in conjunction with the Parks and Recreation Commission will develop a proposal for use of the interim city hall grounds and buildings for presentation to council by approximately March 31, 2001.
Jacobson said that he expects that outside expertise should be involved in the process of developing a proposal and that the administration will prepare a request for proposal in 60 days.
Thompson requested that the September 14, 2000 agenda include council consideration of a motion to direct the administration to provide a report in conjunction with the Parks and Recreation Commission on the interim city hall property by March 31, 2001 and to authorize advertising for a consultant by November 15. He said the council would provide further direction regarding expectations regarding this process during the discussion on September 14.
The motion to table Resolutions 600 and 603A and 603B carried unanimously.

September 14, 2000 LFP City Council, Regular Meeting
SECOND READING CALENDAR
Authorize Mayor to Proceed/Preparation of Report regarding Use of Interim City Hall Property as Community Center, Advertise for Consultant
Thompson moved to authorize the mayor to proceed with a study to develop recommendations for use of the Interim City Hall facility. The conditions of this study shall be as recommended by the council:
It be done in conjunction with the Parks and Recreation Commission and any other commission that the Mayor may choose (if any).
A competent consultant by contract to advise and assist in preparing the report.
The consultant be under contract by November 15, 2000.
The administration requests a budget for the study by October 15, 2000.
The study report be completed by March 31, 2001 (or before, if possible).
The study should include options based upon varying uses and costs over a five-year period beginning November 1, 2000.
The study shall determine what, if any, projected income can be expected from these uses (and alternatives).
The administration shall recommend either one alternative or recommend that the ICH be sold. The Mayor shall provide the basis for his recommendation.
Herzog seconded.
Herzog said he would prefer not to hire a consultant for this project.
Kiest said there are a number of options that could be explored regarding use of the property.
Sterner said he would like to look at alternatives to ICH and the relative costs to these alternatives.
Sterner moved to amend the list and to add the following:
"9. The study shall consider alternatives to retention of ICH and the relative costs of such a retention."
Olstad seconded. The motion to amend carried unanimously.
Herzog asked if there would be a maximum cost established, and Thompson said a budget cost would be available by November 15.
The motion to accept the list of recommendations as amended carried 6-1 (Aye--Thompson, Kiest, Armanini, Goss, Olstad, Sterner; Nay--Herzog.)

November 16, 2000 LFP City Council, Regular Meeting
ADOPTION OF AGENDA
Cmbr. Herzog requested the addition of discussion of the interim city hall property if time permits.

NEW BUSINESS/New Topics for Discussion
Interim City Hall Property
Herzog expressed his interest in either not pursuing the study of the interim city hall property as a community center or limiting the scope of work.
Jacobson discussed the proposed community center study and noted that council consideration of a scope of work and agreement should be scheduled for the December 7, 2000 meeting agenda. He noted that the proposed deadline for completion of the report is March 31, 2001.

May 10, 2001 LFP City Council, Regular Meeting
PRESENTATION
Interim Report on Community Center Study/Beckwith Consulting
Tom Beckwith, Beckwith Consulting Group, provided information to the council based on his interim report on the community center study. He will provide additional information at the June 14, 2001 council meeting.

May 17, 2001 LFP City Council, Study Session
AGENDA ITEMS/DISCUSSION
Future of Interim City Hall (ICH) Property Ownership
Hutchinson noted that the community center study is not complete, but some issues related to the future ownership of the interim city hall property are becoming clearer.
Cmbr. Sterner noted that an excellent group of volunteers have been working with the city regarding this issue and seem to be reaching the conclusion that the interim city hall property may simply be the wrong place for a future community center. He noted that service providers have indicated that they are not interested in providing programs at the ICH location.
Councilmembers discussed issues related to community involvement in the decision process and the councilís fiduciary responsibility regarding the possible sale of the property.
Cmbr. Armanini moved that the May 24, 2001 council meeting agenda include a motion to authorize the mayor to engage an appraiser for determination of the value of the interim city hall property. Cmbr. Thompson seconded. The motion carried unanimously.

May 24, 2001 LFP City Council, Regular Meeting
SECOND READING CALENDAR
Authorize Mayor to Proceed/Appraisal for Determination of Value of Interim City Hall Property
Olstad moved to authorize the mayor to proceed with the appraisal for determination of value of the interim city hall property. Thompson seconded.
In response to Sterner, Jacobson discussed the rates for appraisal services.
The motion carried unanimously.

June 28, 2001 LFP City Council, Regular Meeting
ADOPTION OF AGENDA
Cmbr. Thompson moved to add discussion of listing the Interim City Hall property to the agenda to follow the executive session. Cmbr. Sterner seconded. The motion carried unanimously.
NEW BUSINESS
Interim City Hall Property
Thompson moved to direct the administration to provide the council with a proposal and recommendation for listing the interim city hall property for sale.
Olstad seconded. The motion carried unanimously.


July 12, 2001 LFP City Council, Regular Meeting

FIRST READING CALENDAR
Resolution 631/Authorizing Mayor to Sign Listing Agreement for Interim City Hall Property Sale
Thompson moved to advance Resolution 631/Authorizing Mayor to Sign Listing Agreement for Interim City Hall Property Sale to second reading calendar on the current agenda.
Armanini seconded. The motion carried unanimously.

SECOND READING CALENDAR
Resolution 631/Authorizing Mayor to Sign Listing Agreement for Interim City Hall Property Sale
Armanini moved adoption of Resolution 631/Authorizing Mayor to Sign Listing Agreement for Interim City Hall Property Sale. Thompson seconded.
In response to questions from Goss, City Administrator Jacobson discussed issues related to the proposed contract with New Ventures Group.
Thompson moved to amend the proposed contract to include language regarding dual agency representation.
Armanini seconded. The motion carried unanimously.
Discussion followed regarding the process for selection of the agency, marketing strategies, a proposed time frame, and other options for the property.
Goss moved to direct the administration to contact other firms to request proposals to be provided before the July 26, 2001 council meeting regarding marketing the property and that proposals should include an estimate of value and a possible marketing strategy.
Olstad seconded. The motion carried unanimously.
Thompson moved to table the motion to adopt Resolution 631/Authorizing Mayor to Sign Listing Agreement for Interim City Hall Property Sale. Herzog seconded. The motion carried unanimously.

July 26, 2001 LFP City Council, Regular Meeting

ADOPTION OF AGENDA
Jacobson requested that second reading calendar item 5 be amended to read "Authorize Mayor to Negotiate a Listing Agreement for Interim City Hall Property Sale." He noted that Resolution 631/Authorizing the Mayor to Sign Listing Agreement for Interim City Hall Property Sale will be presented for council consideration at an upcoming meeting.

CITIZEN COMMENTS
In response to a question from Mr. Nigel Keiffer, 3022 NE 193rd, the mayor and council agreed that he could comment on second reading calendar, item 5 "Authorize Mayor to Negotiate Listing Agreement for Interim City Hall Property Sale" prior to the councilís discussion or under citizen comments.
Keiffer opted to comment prior to the councilís discussion of second reading calendar item 5, "Authorize Mayor to Negotiate Listing Agreement for Interim City Hall Property Sale."

SECOND READING CALENDAR
Authorize Mayor to Negotiate Listing Agreement for Interim City Hall Property Sale
Nigel Keiffer, 3022 NE 193rd St., expressed his concerns regarding the council process for listing the interim city hall property for sale.
Mary Fung Koehler, 4652 NE 201st Place, expressed her support for Keifferís comments and noted other issues of concern to her.
Cmbr. Herzog moved to authorize the mayor to negotiate a contract with New Ventures Group for the listing agreement for the sale of the interim city hall property. Olstad seconded.
Following discussion, the motion carried unanimously.


August 9, 2001 LFP City Council, Regular Meeting
SECOND READING CALENDAR
Resolution 631/Authorizing Mayor to Sign Listing Agreement for Interim City Hall Property Sale
Jacobson reviewed issues discussed at the July 26, 2001 council meeting at which the council authorized the mayor to negotiate a listing agreement with New Ventures Group.
Councilmembers discussed the marketing plan attached to the agreement, termination and compensation.
Following discussion, Thompson moved to amend the listing agreement as follows:
"The New Ventures Group marketing plan for interim city hall attached hereto is incorporated into the listing agreement."
Kiest seconded. The motion carried unanimously.
A five-minute recess was taken at 8:30 p.m.
The meeting was resumed at 8:38 p.m.
Goss moved to amend the listing agreement as follows:
Page 2, Line 51 (insert): "...property. This contract may be cancelled by either party with or without cause upon thirty daysí written notice to the other party."
Armanini seconded. The motion to amend carried unanimously.
Kiest moved adoption of Resolution 631/Authorizing Mayor to Sign Listing Agreement for Interim City Hall Property Sale as amended. Armanini seconded. The motion carried unanimously.

NEW BUSINESS
Listing Price for Interim City Hall Property
Goss moved to authorize the mayor to sign an agreement with New Ventures Group listing the Interim City Hall property for sale at $2,450,000. Olstad seconded. The motion carried unanimously.

September 27, 2001 LFP City Council, Regular Meeting
NEW BUSINESS
Reports
Olstad noted the October 2, 7 p.m. public meeting regarding the proposed sale of the interim city hall property.

October 11, 2001 LFP City Council, Regular Meeting
MAYORíS REPORT
He reported on the community meeting with neighbors of the interim city hall property regarding its listing for sale.

NEW BUSINESS
Motion to Proceed/Interim City Hall Property Sale
Thompson moved that the proposal to sell the interim city hall property to Onnuri Church as presented, with final approval as to form by the city attorney, be approved.
Herzog seconded. The motion carried unanimously.

October 25, 2001 LFP City Council, Regular Meeting
EXECUTIVE SESSION
Authorize Preparation of Purchase and Sale Agreement/Interim City Hall Property
Thompson moved that the mayor be directed to prepare with the aid of the city attorney a real estate purchase and sale agreement for the sale of the interim city hall property.
Goss seconded. The motion carried unanimously.

January 24, 2002 LFP City Council, Regular Meeting
CALL TO ORDER
Hutchinson announced that this would be our last city council meeting here at the Interim City Hall, 20150 45th Avenue NE.

FAREWELL TO INTERIM CITY HALL COUNCIL CHAMBERS
The mayor and council members noted that this would be the last meeting at the interim city hall and said farewell to the council chambers. The meeting of February 14, 2002 will be the first meeting in the new city hall.

February 14, 2002 LFP City Council, Regular Meeting
FIRST READING CALENDAR
Resolution 677/Authorizing Mayor to Sign Purchase and Sale Agreement with Onnuri Church for Interim City Hall Property
Herzog moved that the revised Resolution 677 distributed tonight be used as the councilís working document. Kiest seconded. The motion carried unanimously.
Olstad noted corrections in the purchase and sale agreement, which will be made by the City Attorney.
Armanini moved to advance Resolution 677/Authorizing Mayor to Sign Purchase and Sale Agreement with Onnuri Church for Interim City Hall Property to second reading calendar. Olstad seconded. The motion carried unanimously.

SECOND READING CALENDAR
Resolution 677/Authorizing Mayor to Sign Purchase and Sale Agreement with Onnuri Church for Interim City Hall Property
Following clarification of issues related to the purchase and sale agreement and the resolution,
Herzog moved to adopt Resolution 677/Authorizing Mayor to Sign Purchase and Sale Agreement with Onnuri Church for Interim City Hall Property. Kiest seconded.
Goss noted for the record that the city attorney has reviewed and approved the agreement.
Kiest said that this is a historic moment for the city. He is very pleased with the process of reaching a decision to sell the property and believes that the cityís elected officials have served the city well in this matter. He expressed his appreciation for the many elected officials, staff members and citizens who worked to provide an adequate interim facility for city hall and to reach a successful conclusion regarding the future of the property.
Thompson said he appreciated the councilís work regarding the decision to sell the property. He said that the sale of the property would allow the council to focus on the future of the city.
Goss said she will vote in favor of this resolution but reminded council members that the city still needs active park space.
The motion carried unanimously.